Web Conferencing Tools: How to Find The Right Tool for Your Company


6 Reasons for Web Conferencing Tools

Unbound: Teams and partners can now be distributed around the world. With web conferencing tools you can work flexibly from anywhere and set up meetings quickly and easily.

Face-to-face: Communication via webcam and microphone is available. In addition, you can see who is speaking at the moment. Thus, the voice has always a picture to the person. This also encourages the team’s ideas and helps teams to grow together across spatial boundaries.

Easy Administration: Participants can be invited via e-mail as an Outlook entry. Online meetings can then be started directly from the e-mail. During the meeting, the moderator has an overview and administration.

Screen sharing: Not only the participating people are included in the meeting via webcam. Also, screen mini-mats such as office documents or even the presentation of complete applications can be transferred. In doing so, the present numerous tools support, e.g. To highlight certain information with a mark or the like.

Security: Web conferencing tools With secure encryption (256-bit AES). You are in your own virtual room during your meeting and discuss it in private.

Cost saving: With web conferencing tools you can save money. This means that employees no longer have to be present at meetings, and travel expenses can be saved. Employees can also be flexibly involved in meetings.

What Is the Difference between Web Conferencing, Webinar and Webcast?

There are numerous terms to discuss with each other, such as online meeting, web meeting, web conferencing, video conferencing, webinar, webcast, screen sharing, telephone conferences and many more. But what are the differences and when does one actually speak of which concept? This is subdivided into three areas according to the number of participants as well as the interaction direction and possibility. These include web conferencing, webinar and webcast.

Web conference

Web conferencing or web meeting is usually an event for smaller groups on the Internet, in which they interact via webcam and microphone. The cooperation is bidirectional. There may be a discussion between the participants including the moderator.


A webinar can include up to 1,000 participants. This is, for example, the presentation of a marketing strategy. At such an event the speech flow is mainly from the moderator to the participants, but there is also the possibility for the participants to ask questions and to bring suggestions. The term Webinar consists of a web and a seminar.


This is a strict roll distribution. The moderator presents in the form of a lecture or tutorial. The participants have significantly fewer interaction possibilities. A webcast is used to transmit only one message – similar to a TV broadcast. The word is composed of web and broadcast.


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